Public Meeting Audio Access

Summary

In Virginia, audio recordings of public meetings are accessible under FOIA. Agencies can charge for actual costs incurred. Media affiliates can request fee waivers or reductions, but fees must be reasonable. If fees seem excessive, request a detailed breakdown. If not provided, appeal to the town or contact the Virginia FOIA Advisory Council. Legal action is a last resort.

Full Conversation

I have requested access as a media affiliate to the audio for inspection and I am being charged $* for production of this information by the town attorney
In Georgia, similar principles apply. Under the Georgia Open Records Act, you can request audio recordings of public meetings. Agencies may charge a fee for the search, retrieval, or production of records, but it should be reasonable. You might want to ask for a detailed breakdown of the fee to ensure it's justified. Is there anything else you need help with?
We are in Virginia
In Virginia, under the Virginia Freedom of Information Act (FOIA), agencies can charge for the actual costs incurred in accessing, duplicating, supplying, or searching for the requested records. You can ask for a detailed explanation of the charges to ensure they are reasonable. Do you need further guidance on FOIA requests in Virginia?
Can I avoid fees in any way since I’m affiliated with the media
Case Rating: *
As a media affiliate, you may not automatically avoid fees under Virginia FOIA. However, you can:
- Request a waiver or reduction of fees, explaining your media affiliation and the public interest served.
- Ensure the fees are only for actual costs incurred and challenge any excessive charges.
Would you like more information on how to request a fee waiver?
They haven’t indicated actual cost and have no visible policies displayed on the town website
Case Rating: *
If the town hasn't indicated the actual cost, you can request a detailed breakdown of their fee to ensure it aligns with actual costs incurred. You may also inquire about their fee policies directly. Would you like more guidance on how to proceed with requesting this information?
I have what are the next steps if this isn’t provided
Case Rating: *
If the detailed breakdown or fee policies are not provided despite your request, you can:
- Write a formal appeal to the town or agency challenging the fee, citing the lack of transparency.
- Contact the Virginia FOIA Advisory Council for assistance or to file a complaint.
- Consider legal action if necessary.
If you need more specific guidance or help drafting the appeal, feel free to ask!