Remove Improperly Disclosed Pii

Summary

To ensure the removal of improperly disclosed personally identifiable information (PII) from school records, it is crucial to be specific in your request. Provide a detailed list of websites where your PII is displayed, contact information for those websites, and specific actions required for each item. Use a structured template to clearly outline your requests, including the removal of your name and photographs, replacement with an anonymous placeholder if removal isnt possible, and restricted access to photographs and videos that cannot be edited. This approach will help the school take the necessary actions to protect your privacy.

Full Conversation

The school registrar doesn't know how she's going to complete or help me with my request of removal of improperly disclosed PII I had sent a list to the school with my request and it looks like this: I respectfully request the following amendments to ensure my records accurately reflect my identity and protect my privacy: *. Removal of my name and photographs from all records related to my sports participation. *. If removal isn’t possible, please replace my name with an anonymous placeholder. *. For photographs and videos that cannot be edited, I request that access be restricted to individuals directly involved. but should I be more specific or explain what needs to be done in terms of each website and contacting them
Gio, it's important to be specific in your request to ensure the school can take the necessary actions. Here are some steps you could consider:
- **Specify Websites**: List the exact websites where your PII is displayed.
- **Contact Information**: Provide contact details for websites or organizations that need to be contacted.
- **Detailed Instructions**: Mention specific actions required for each item (e.g., who can access certain photographs).
Would you like help drafting a more detailed request?
yes sort of but only the structure of what i need to put and ill fill it in with the info
Sure, Gio. Here's a structured template you can use for your request:
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**Subject: Request for Removal of Improperly Disclosed Personally Identifiable Information (PII)**
**Dear [School Registrar's Name],**
I respectfully request the following amendments to ensure my records accurately reflect my identity and protect my privacy:
*. **Removal of Name and Photographs**:
- Remove my name and photographs from all records related to my sports participation.
- **Websites**: [List the exact websites where your name and photographs are displayed.]
- **Contact Information**: [Provide contact details for the websites or organizations that need to be contacted.]
*. **Replacement with Anonymous Placeholder**:
- If removal isn’t possible, replace my name with an anonymous placeholder.
- **Detailed Instructions**: [Specify what name or placeholder should be used.]
*. **Restricted Access for Photographs and Videos**:
- For photographs and videos that cannot be edited, restrict access to individuals directly involved.
- **Detailed Instructions**: [Mention who can access certain photographs and videos.]
I appreciate your attention to this matter and look forward to your prompt action.
**Sincerely,**
**[Your Full Name]**
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Would you like any additional