Mechanics Lien Resolution Steps
Summary
In Texas, addressing a mechanics lien involves verifying its validity, negotiating with the contractor, and considering a lien release bond. Organize all documentation and consult a construction law attorney for guidance. Prepare for a review meeting by providing a summary document in advance to ensure a productive discussion.Full Conversation
We had a face to face agreement with contractor paid as agreed with outstanding balance and retention release to be finalized during a final audit review session. They filed the line. How to address this
Trinity, it sounds like you may be dealing with a mechanic's lien.
- Verify the lien's validity: Ensure the contractor followed the correct legal procedure.
- Negotiate: Try to settle the dispute directly with the contractor.
- Bond or release: Consider obtaining a lien release bond to remove the lien.
What state are you in? This helps provide more specific advice.
- Verify the lien's validity: Ensure the contractor followed the correct legal procedure.
- Negotiate: Try to settle the dispute directly with the contractor.
- Bond or release: Consider obtaining a lien release bond to remove the lien.
What state are you in? This helps provide more specific advice.
Texas
Trinity, here's how you can address the mechanic's lien in Texas:
- Verify Validity: Ensure all legal procedures were followed by the contractor.
- Negotiate: Attempt to resolve the issue directly with the contractor.
- Lien Release Bond: Consider obtaining a bond to remove the lien.
Have you tried negotiating with the contractor yet?
- Verify Validity: Ensure all legal procedures were followed by the contractor.
- Negotiate: Attempt to resolve the issue directly with the contractor.
- Lien Release Bond: Consider obtaining a bond to remove the lien.
Have you tried negotiating with the contractor yet?
It was sent by email only. I want to acknowledge but with air of disappointment
You can respond with something like this:
---
Subject: Re: Mechanic's Lien
Dear [Contractor's Name],
I have received your email regarding the mechanic's lien. I must express my disappointment with this development, especially given our prior agreement and the payments made. I am open to discussing this matter further to find a resolution.
Best regards,
Trinity
---
Have you considered seeking legal assistance to navigate this more effectively?
---
Subject: Re: Mechanic's Lien
Dear [Contractor's Name],
I have received your email regarding the mechanic's lien. I must express my disappointment with this development, especially given our prior agreement and the payments made. I am open to discussing this matter further to find a resolution.
Best regards,
Trinity
---
Have you considered seeking legal assistance to navigate this more effectively?
We have found over * mil in mid charged and over charges . Their balance with us is *.* inc retention
Case Rating: *
It sounds like you have a significant financial dispute with the contractor. Here's what you might consider:
- Audit Documentation: Collect and organize all documents related to the charges and overcharges.
- Formal Demand Letter: Send a formal demand letter outlining the discrepancies.
- Legal Counsel: Given the substantial amount involved, consulting with an attorney specializing in contract or construction law in Texas would be prudent.
Have you already gathered all the necessary documentation to support your claims?
It sounds like you have a significant financial dispute with the contractor. Here's what you might consider:
- Audit Documentation: Collect and organize all documents related to the charges and overcharges.
- Formal Demand Letter: Send a formal demand letter outlining the discrepancies.
- Legal Counsel: Given the substantial amount involved, consulting with an attorney specializing in contract or construction law in Texas would be prudent.
Have you already gathered all the necessary documentation to support your claims?
Yes. Should we still proceed with the review. They accepted the invitation
Given the significant financial dispute and the potential for a mechanic's lien complication, it would be wise to proceed cautiously. Here's what you can do next:
- Audit Documentation: Ensure all documents are organized and ready.
- Negotiate: Continue discussions with the contractor.
- Legal Counsel: Engage an attorney specializing in contract or construction law in Texas.
Have you already consulted with an attorney regarding this matter?
- Audit Documentation: Ensure all documents are organized and ready.
- Negotiate: Continue discussions with the contractor.
- Legal Counsel: Engage an attorney specializing in contract or construction law in Texas.
Have you already consulted with an attorney regarding this matter?
So address the lien during review and closing
Since you are moving forward with the review and closing, make sure to address the lien explicitly during these discussions. Here's a concise plan:
- Prepare Documentation: Have all evidence of payments and overcharges ready.
- Review Meeting: Clearly outline the discrepancies and discuss the lien.
- Legal Counsel: Have an attorney present or on standby to provide immediate advice.
Have you set a specific date for the review and closing?
- Prepare Documentation: Have all evidence of payments and overcharges ready.
- Review Meeting: Clearly outline the discrepancies and discuss the lien.
- Legal Counsel: Have an attorney present or on standby to provide immediate advice.
Have you set a specific date for the review and closing?
Provide a draft agenda. There are * categories of discrepancies when we have requested documentation etc they site verbal agreements with people who have left. Each payment was made in good faith and subject to audit review and reconciliation as stated in each change order over the T&M nte
Here's a draft agenda for your review and closing meeting:
---
---
Review and Closing Meeting Agenda
*. Opening Remarks
- Welcome and introductions
- Purpose of the meeting
*. Verification of Attendance
- List of attendees
- Confirmation of roles and responsibilities
*. Overview of Discrepancies
- Present the * categories of discrepancies
- Documentation requested vs. verbal agreements cited
*. Audit Review
- Presentation of audit findings
- Detailed discussion on each discrepancy
- Evidence of payments made in good faith
- Reconciliation of overcharges and mischarges
*. Mechanic's Lien Discussion
- Verification of the lien's validity
- Impact of the lien on the current agreement
- Proposed solutions (negotiation, lien release bond, etc.)
*. Financial Reconciliation
- Outstanding balance and retention release
- Agreement on final amounts owed
- Steps for payment completion
*. Legal Counsel Input
- Attorney’s advice on the presented issues
- Legal implications of the lien and discrepancies
*. Next Steps
- Action items for both parties
- Timeline*. Closing Remarks
- Summary of agreements and resolutions
- Final thoughts and questions
*. Meeting Adjournment
- Confirm follow-up actions
- Schedule next meeting if necessary
---
Have you arranged for legal counsel to be present during the meeting?
*. Opening Remarks
- Welcome and introductions
- Purpose of the meeting
*. Verification of Attendance
- List of attendees
- Confirmation of roles and responsibilities
*. Overview of Discrepancies
- Present the * categories of discrepancies
- Documentation requested vs. verbal agreements cited
*. Audit Review
- Presentation of audit findings
- Detailed discussion on each discrepancy
- Evidence of payments made in good faith
- Reconciliation of overcharges and mischarges
*. Mechanic's Lien Discussion
- Verification of the lien's validity
- Impact of the lien on the current agreement
- Proposed solutions (negotiation, lien release bond, etc.)
*. Financial Reconciliation
- Outstanding balance and retention release
- Agreement on final amounts owed
- Steps for payment completion
*. Legal Counsel Input
- Attorney’s advice on the presented issues
- Legal implications of the lien and discrepancies
*. Next Steps
- Action items for both parties
- Timeline*. Closing Remarks
- Summary of agreements and resolutions
- Final thoughts and questions
*. Meeting Adjournment
- Confirm follow-up actions
- Schedule next meeting if necessary
---
Have you arranged for legal counsel to be present during the meeting?
Can I not say in good faith it was in the change order signed.bu them they payment was subject to audit etc
Yes, you can certainly state that payments were made in good faith and that they were subject to audit, as indicated in the signed change orders. Here’s a way to articulate this during your meeting or in correspondence:
---
Subject: Payment and Audit Clarification
Dear [Contractor's Name],
I want to reiterate that all payments were made in good faith and were explicitly subject to audit and reconciliation, as stated in each signed change order. We believe this process will ensure transparency and fairness for both parties.
Best regards,
Trinity
---
Have you formally documented all instances where the payments were stated as subject to audit in the change orders?
---
Subject: Payment and Audit Clarification
Dear [Contractor's Name],
I want to reiterate that all payments were made in good faith and were explicitly subject to audit and reconciliation, as stated in each signed change order. We believe this process will ensure transparency and fairness for both parties.
Best regards,
Trinity
---
Have you formally documented all instances where the payments were stated as subject to audit in the change orders?
I don’t like the term in good faith
Got it, Trinity. You can rephrase to avoid using "in good faith." Here's an alternative:
---
Subject: Payment and Audit Clarification
Dear [Contractor's Name],
I want to clarify that all payments were made with the understanding that they were subject to audit and reconciliation, as explicitly stated in each signed change order. We believe this process will ensure transparency and fairness for both parties.
Best regards,
Trinity
---
Have you formally documented all instances where the payments were stated as subject to audit in the change orders?
---
Subject: Payment and Audit Clarification
Dear [Contractor's Name],
I want to clarify that all payments were made with the understanding that they were subject to audit and reconciliation, as explicitly stated in each signed change order. We believe this process will ensure transparency and fairness for both parties.
Best regards,
Trinity
---
Have you formally documented all instances where the payments were stated as subject to audit in the change orders?
Yes
Given the substantial financial dispute and the presence of a mechanic's lien, it's crucial to proceed meticulously. Ensure all documentation is in order and consider legal representation during your review and closing meeting.
Do you have an attorney specializing in construction law to assist you with this?
Do you have an attorney specializing in construction law to assist you with this?
Now rewrite the letter and include the suggested agenda in the letter for review meeting as planned */* in
---
Subject: Review and Closing Meeting Agenda
Dear [Contractor's Name],
I am writing to confirm our upcoming review and closing meeting scheduled for [specific date]. As previously discussed, we will address the outstanding financial discrepancies and the mechanic's lien. Below is the proposed agenda for our meeting:
Review and Closing Meeting Agenda
*. Opening Remarks
- Welcome and introductions
- Purpose of the meeting
*. Verification of Attendance
- List of attendees
- Confirmation of roles and responsibilities
*. Overview of Discrepancies
- Present the * categories of discrepancies
- Documentation requested vs. verbal agreements cited
*. Audit Review
- Presentation of audit findings
- Detailed discussion on each discrepancy
- Evidence of payments made with the understanding they were subject to audit
- Reconciliation of overcharges and mischarges
*. Mechanic's Lien Discussion
- Verification of the lien's validity
- Impact of the lien on the current agreement
- Proposed solutions (negotiation, lien release bond, etc.)
*. Financial Reconciliation
- Outstanding balance and retention release
- Agreement on final amounts owed - Steps for payment completion
*. Legal Counsel Input
- Attorney’s advice on the presented issues
- Legal implications of the lien and discrepancies
*. Next Steps
- Action items for both parties
- Timeline
*. Closing Remarks
- Summary of agreements and resolutions
- Final thoughts and questions
*. Meeting Adjournment
- Confirm follow-up actions
- Schedule next meeting if necessary
Please review this agenda and let me know if you have any additions or changes. We believe this structured approach will help ensure transparency and fairness for both parties.
Best regards,
Trinity
---
Have you arranged for legal counsel to be present during the meeting?
Subject: Review and Closing Meeting Agenda
Dear [Contractor's Name],
I am writing to confirm our upcoming review and closing meeting scheduled for [specific date]. As previously discussed, we will address the outstanding financial discrepancies and the mechanic's lien. Below is the proposed agenda for our meeting:
Review and Closing Meeting Agenda
*. Opening Remarks
- Welcome and introductions
- Purpose of the meeting
*. Verification of Attendance
- List of attendees
- Confirmation of roles and responsibilities
*. Overview of Discrepancies
- Present the * categories of discrepancies
- Documentation requested vs. verbal agreements cited
*. Audit Review
- Presentation of audit findings
- Detailed discussion on each discrepancy
- Evidence of payments made with the understanding they were subject to audit
- Reconciliation of overcharges and mischarges
*. Mechanic's Lien Discussion
- Verification of the lien's validity
- Impact of the lien on the current agreement
- Proposed solutions (negotiation, lien release bond, etc.)
*. Financial Reconciliation
- Outstanding balance and retention release
- Agreement on final amounts owed - Steps for payment completion
*. Legal Counsel Input
- Attorney’s advice on the presented issues
- Legal implications of the lien and discrepancies
*. Next Steps
- Action items for both parties
- Timeline
*. Closing Remarks
- Summary of agreements and resolutions
- Final thoughts and questions
*. Meeting Adjournment
- Confirm follow-up actions
- Schedule next meeting if necessary
Please review this agenda and let me know if you have any additions or changes. We believe this structured approach will help ensure transparency and fairness for both parties.
Best regards,
Trinity
---
Have you arranged for legal counsel to be present during the meeting?
Legal is not being invited it is still at project level though we are seeking internal counsel
Subject: Review and Closing Meeting Agenda
Dear [Contractor's Name],
I am writing to confirm our upcoming review and closing meeting scheduled for [specific date]. As previously discussed, we will address the outstanding financial discrepancies and the mechanic's lien. Below is the proposed agenda for our meeting:
Review and Closing Meeting Agenda
*. Opening Remarks
- Welcome and introductions
- Purpose of the meeting
*. Verification of Attendance
- List of attendees
- Confirmation of roles and responsibilities
*. Overview of Discrepancies
- Present the * categories of discrepancies
- Documentation requested vs. verbal agreements cited
*. Audit Review
- Presentation of audit findings
- Detailed discussion on each discrepancy
- Evidence of payments made with the understanding they were subject to audit
- Reconciliation of overcharges and mischarges
*. Mechanic's Lien Discussion
- Verification of the lien's validity
- Impact of the lien on the current agreement
- Proposed solutions (negotiation, lien release bond, etc.)
*. Financial Reconciliation
- Outstanding balance and retention release
- Agreement on final amounts owed - Steps for payment completion
*. Legal Counsel Input
- Attorney’s advice on the presented issues
- Legal implications of the lien and discrepancies
*. Next Steps
- Action items for both parties
- Timeline
*. Closing Remarks
- Summary of agreements and resolutions
- Final thoughts and questions
*. Meeting Adjournment
- Confirm follow-up actions
- Schedule next meeting if necessary
Please review this agenda and let me know if you have any additions or changes. We believe this structured approach will help ensure transparency and fairness for both parties.
Best regards,
Trinity
---
Have you finalized the specific date and time for the meeting?
Dear [Contractor's Name],
I am writing to confirm our upcoming review and closing meeting scheduled for [specific date]. As previously discussed, we will address the outstanding financial discrepancies and the mechanic's lien. Below is the proposed agenda for our meeting:
Review and Closing Meeting Agenda
*. Opening Remarks
- Welcome and introductions
- Purpose of the meeting
*. Verification of Attendance
- List of attendees
- Confirmation of roles and responsibilities
*. Overview of Discrepancies
- Present the * categories of discrepancies
- Documentation requested vs. verbal agreements cited
*. Audit Review
- Presentation of audit findings
- Detailed discussion on each discrepancy
- Evidence of payments made with the understanding they were subject to audit
- Reconciliation of overcharges and mischarges
*. Mechanic's Lien Discussion
- Verification of the lien's validity
- Impact of the lien on the current agreement
- Proposed solutions (negotiation, lien release bond, etc.)
*. Financial Reconciliation
- Outstanding balance and retention release
- Agreement on final amounts owed - Steps for payment completion
*. Legal Counsel Input
- Attorney’s advice on the presented issues
- Legal implications of the lien and discrepancies
*. Next Steps
- Action items for both parties
- Timeline
*. Closing Remarks
- Summary of agreements and resolutions
- Final thoughts and questions
*. Meeting Adjournment
- Confirm follow-up actions
- Schedule next meeting if necessary
Please review this agenda and let me know if you have any additions or changes. We believe this structured approach will help ensure transparency and fairness for both parties.
Best regards,
Trinity
---
Have you finalized the specific date and time for the meeting?
*/*/* * AM. Please review the draft below and completely restructure letter and include high level agenda. Mention anything they should prepare in advance. Also should I share the audit outcomes summary sheet and pre read. They are aware of our RFI’s by email but we are not sharing a full tracker with contract clausess relative to the dispute, invoice date, psymfny date etc
---
Phone:(*) *-*
Address: * Mountainview Blvd, Basking Ridge, NJ *
Website: www.test.com
Your case seems quite complex and significant, given the financial stakes and the presence of a mechanic's lien. It would be prudent to consult a construction law attorney to ensure your interests are fully protected and to navigate the legal intricacies effectively.
Subject: Review and Closing Meeting Agenda
Dear [Contractor's Name],
I am writing to confirm our upcoming review and closing meeting scheduled for March *, *, at * AM. As previously discussed, we will address the outstanding financial discrepancies and the mechanic's lien. Below is the proposed agenda for our meeting:
Review and Closing Meeting Agenda
*. Opening Remarks
- Welcome and introductions
- Purpose of the meeting
*. Verification of Attendance
- List of attendees
- Confirmation of roles and responsibilities
*. Overview of Discrepancies
- Present the * categories of discrepancies
- Documentation requested vs. verbal agreements cited
*. Audit Review
- Presentation of audit findings
- Detailed discussion on each discrepancy
- Evidence of payments made with the understanding they were subject to audit
- Reconciliation of overcharges and mischarges
*. Mechanic's Lien Discussion
- Verification of the lien's validity
- Impact of the lien on the current agreement
- Proposed solutions (negotiation, lien release bond, etc.)
*. Financial Reconciliation
- Outstandingbalance and retention release
- Agreement on final amounts owed
- Steps for payment completion
*. Next Steps
- Action items for both parties
- Timeline
*. Closing Remarks
- Summary of agreements and resolutions
- Final thoughts and questions
*. Meeting Adjournment
- Confirm follow-up actions
- Schedule next meeting if necessary
Preparation for the Meeting:
- Documents: Bring all relevant documentation supporting your claims.
- Audit Outcomes Summary: It would be beneficial to review the audit outcomes summary sheet and pre-read materials before the meeting.
Please review this agenda and let me know if you have any additions or changes. We believe this structured approach will help ensure transparency and fairness for both parties.
Best regards,
Trinity
---
Do you need any additional legal support or clarification before the meeting?
Dear [Contractor's Name],
I am writing to confirm our upcoming review and closing meeting scheduled for March *, *, at * AM. As previously discussed, we will address the outstanding financial discrepancies and the mechanic's lien. Below is the proposed agenda for our meeting:
Review and Closing Meeting Agenda
*. Opening Remarks
- Welcome and introductions
- Purpose of the meeting
*. Verification of Attendance
- List of attendees
- Confirmation of roles and responsibilities
*. Overview of Discrepancies
- Present the * categories of discrepancies
- Documentation requested vs. verbal agreements cited
*. Audit Review
- Presentation of audit findings
- Detailed discussion on each discrepancy
- Evidence of payments made with the understanding they were subject to audit
- Reconciliation of overcharges and mischarges
*. Mechanic's Lien Discussion
- Verification of the lien's validity
- Impact of the lien on the current agreement
- Proposed solutions (negotiation, lien release bond, etc.)
*. Financial Reconciliation
- Outstandingbalance and retention release
- Agreement on final amounts owed
- Steps for payment completion
*. Next Steps
- Action items for both parties
- Timeline
*. Closing Remarks
- Summary of agreements and resolutions
- Final thoughts and questions
*. Meeting Adjournment
- Confirm follow-up actions
- Schedule next meeting if necessary
Preparation for the Meeting:
- Documents: Bring all relevant documentation supporting your claims.
- Audit Outcomes Summary: It would be beneficial to review the audit outcomes summary sheet and pre-read materials before the meeting.
Please review this agenda and let me know if you have any additions or changes. We believe this structured approach will help ensure transparency and fairness for both parties.
Best regards,
Trinity
---
Do you need any additional legal support or clarification before the meeting?
Here is the draft - Thank you for the additional context. Here’s a revised letter that addresses the lien issue, emphasizing the need for resolution while maintaining a collaborative tone:
---
[Your Company Letterhead]
[Date]
[Contractor's Name]
[Contractor's Address]
Dear [Contractor's Name],
Subject: Follow-Up on Meeting Notes and Lien Resolution
I hope this message finds you well. I want to thank you for your participation in our recent meeting. Your insights are invaluable as we work together to ensure the success of our project.
**Points of Agreement**
We appreciate the following agreements reached during our discussion:
*. Sun Products is committed to the payment of $*.* million referenced in Brooke Bros.'s September 12th letter, totaling $*,*,*.*.
*. This payment will cover the past due invoices listed on Brooke Bros.'s invoice register as of */*/*.
*. We will expedite this payment, aiming to process it beyond the standard terms of 45 days for Mechanical and 30 days for E&I.
*. Total payments received to date by Brooke Bros. are confirmed as $*,*,*.*, as shown on your Invoice Register dated */*/*.
*. Sun Products' third-party audit firm, CPRS, will submit Audit Exception (AE) findings to Brooke Bros., who has committed to respond promptly.
*. A follow-up meeting will be scheduled in the coming weeks to review and resolve findings related to the CPRS audit exceptions.
*. Payment of Brooke Bros.'s other invoices will follow the audit reconciliation of invoices.
**Points Requiring Further Discussion**
However, I must address the recent lien placed by Brooke Bros. after our agreement and payment. This action raises concerns, as it contradicts our prior discussions and commitments. We need to resolve this matter promptly to maintain a positive working relationship.
Additionally, there are several other points requiring clarification:
*. The reported total contract value for Mechanical and E&I work should accurately reflect the total contract value rather than the amount paid to date.
*. We need to clarify the status of change orders for Brooke Bros. Letters #* and #*, as payment will be made against Letters #* and #*. Irregularities in Letter #* require further review.
*. We kindly request Brooke Bros. to submit a consolidated invoice, along with backup documentation, to streamline the payment process.
*. The matter of the *,* hours of unsigned timesheets requires further examination based on invoice and work completion periods.
*. Additional documentation is needed regarding the bussing charges of $*,* plus $*,* for the driver.
*. For the $*,* of unsupported residency documentation for invoiced per diem, we would appreciate further clarification and supporting documents.
*. Regarding the sales tax on materials, we would like to discuss the invoicing of approximately $*,*, as this was not communicated previously.
We propose a joint review session to address these points, including the lien issue, and work toward a resolution that benefits both parties. This collaborative approach will help us move forward effectively and maintain the project’s momentum.
Thank you for your attention to these matters. I look forward to your response and to working together to resolve these outstanding issues.
Here's a revised letter incorporating your requests:
---
[Your Company Letterhead]
[Date]
[Contractor's Name]
[Contractor's Address]
Dear [Contractor's Name],
Subject: Follow-Up on Meeting Notes and Lien Resolution
I hope this message finds you well. I want to thank you for your participation in our recent meeting. Your insights are invaluable as we work together to ensure the success of our project.
Points of Agreement
We appreciate the following agreements reached during our discussion:
*. Sun Products is committed to the payment of $*.* million referenced in Brooke Bros.'s September 12th letter, totaling $*,*,*.*.
*. This payment will cover the past due invoices listed on Brooke Bros.'s invoice register as of */*/*.
*. We will expedite this payment, aiming to process it beyond the standard terms of 45 days for Mechanical and 30 days for E&I.
*. Total payments received to date by Brooke Bros. are confirmed as $*,*,*.*, as shown on your Invoice Register dated */*/*.
*. Sun Products'third-party audit firm, CPRS, will submit Audit Exception (AE) findings to Brooke Bros., who has committed to respond promptly.
*. A follow-up meeting will be scheduled in the coming weeks to review and resolve findings related to the CPRS audit exceptions.
*. Payment of Brooke Bros.'s other invoices will follow the audit reconciliation of invoices.
Points Requiring Further Discussion
However, I must address the recent lien placed by Brooke Bros. after our agreement and payment. This action raises concerns, as it contradicts our prior discussions and commitments. We need to resolve this matter promptly to maintain a positive working relationship.
Additionally, there are several other points requiring clarification:
*. The reported total contract value for Mechanical and E&I work should accurately reflect the total contract value rather than the amount paid to date.
*. We need to clarify the status of change orders for Brooke Bros. Letters #* and #*, as payment will be made against Letters #* and #*. Irregularities in Letter #* require further review.
*. We kindly request Brooke Bros. to submit a consolidated invoice, along with backup documentation, to streamline the payment process.
*. The matter of the *,* hours of unsigned
---
[Your Company Letterhead]
[Date]
[Contractor's Name]
[Contractor's Address]
Dear [Contractor's Name],
Subject: Follow-Up on Meeting Notes and Lien Resolution
I hope this message finds you well. I want to thank you for your participation in our recent meeting. Your insights are invaluable as we work together to ensure the success of our project.
Points of Agreement
We appreciate the following agreements reached during our discussion:
*. Sun Products is committed to the payment of $*.* million referenced in Brooke Bros.'s September 12th letter, totaling $*,*,*.*.
*. This payment will cover the past due invoices listed on Brooke Bros.'s invoice register as of */*/*.
*. We will expedite this payment, aiming to process it beyond the standard terms of 45 days for Mechanical and 30 days for E&I.
*. Total payments received to date by Brooke Bros. are confirmed as $*,*,*.*, as shown on your Invoice Register dated */*/*.
*. Sun Products'third-party audit firm, CPRS, will submit Audit Exception (AE) findings to Brooke Bros., who has committed to respond promptly.
*. A follow-up meeting will be scheduled in the coming weeks to review and resolve findings related to the CPRS audit exceptions.
*. Payment of Brooke Bros.'s other invoices will follow the audit reconciliation of invoices.
Points Requiring Further Discussion
However, I must address the recent lien placed by Brooke Bros. after our agreement and payment. This action raises concerns, as it contradicts our prior discussions and commitments. We need to resolve this matter promptly to maintain a positive working relationship.
Additionally, there are several other points requiring clarification:
*. The reported total contract value for Mechanical and E&I work should accurately reflect the total contract value rather than the amount paid to date.
*. We need to clarify the status of change orders for Brooke Bros. Letters #* and #*, as payment will be made against Letters #* and #*. Irregularities in Letter #* require further review.
*. We kindly request Brooke Bros. to submit a consolidated invoice, along with backup documentation, to streamline the payment process.
*. The matter of the *,* hours of unsigned
Show from point * to end of response only
San Bernardino County Superior Court
Phone:(*) *-*
Address: * Mountainview Blvd, Basking Ridge, NJ *
Website: www.test.com
Your case seems quite complex and significant, given the financial stakes and the presence of a mechanic's lien. It would be prudent to consult a construction law attorney to ensure your interests are fully protected and to navigate the legal intricacies effectively.
An you show rest of the letter from point * only to end of letter
Here’s the rest of the letter from point * to the end:
---
*. The matter of the *,* hours of unsigned timesheets requires further examination based on invoice and work completion periods.
*. Additional documentation is needed regarding the bussing charges of $*,* plus $*,* for the driver.
*. For the $*,* of unsupported residency documentation for invoiced per diem, we would appreciate further clarification and supporting documents.
*. Regarding the sales tax on materials, we would like to discuss the invoicing of approximately $*,*, as this was not communicated previously.
We propose a joint review session to address these points, including the lien issue, and work toward a resolution that benefits both parties. This collaborative approach will help us move forward effectively and maintain the project’s momentum.
Thank you for your attention to these matters. I look forward to your response and to working together to resolve these outstanding issues.
Best regards,
****
---
Would you like to discuss any additional details or need further assistance with this matter?
---
*. The matter of the *,* hours of unsigned timesheets requires further examination based on invoice and work completion periods.
*. Additional documentation is needed regarding the bussing charges of $*,* plus $*,* for the driver.
*. For the $*,* of unsupported residency documentation for invoiced per diem, we would appreciate further clarification and supporting documents.
*. Regarding the sales tax on materials, we would like to discuss the invoicing of approximately $*,*, as this was not communicated previously.
We propose a joint review session to address these points, including the lien issue, and work toward a resolution that benefits both parties. This collaborative approach will help us move forward effectively and maintain the project’s momentum.
Thank you for your attention to these matters. I look forward to your response and to working together to resolve these outstanding issues.
Best regards,
****
---
Would you like to discuss any additional details or need further assistance with this matter?
Where is the agenda?
Here's the complete letter including the high-level agenda as requested:
---
[Your Company Letterhead]
[Date]
[Contractor's Name]
[Contractor's Address]
Dear [Contractor's Name],
Subject: Follow-Up on Meeting Notes and Lien Resolution
I hope this message finds you well. I want to thank you for your participation in our recent meeting. Your insights are invaluable as we work together to ensure the success of our project.
Points of Agreement
We appreciate the following agreements reached during our discussion:
*. Sun Products is committed to the payment of $*.* million referenced in Brooke Bros.'s September 12th letter, totaling $*,*,*.*.
*. This payment will cover the past due invoices listed on Brooke Bros.'s invoice register as of */*/*.
*. We will expedite this payment, aiming to process it beyond the standard terms of 45 days for Mechanical and 30 days for E&I.
*. Total payments received to date by Brooke Bros. are confirmed as $*,*,*.*, as shown on your Invoice Register dated */*/*.
*. Sun Products' third-party audit firm, CPRS, will submit Audit Exception (AE) findings to Brooke Bros., who has committed to respond promptly.
*. A follow-up meeting will be scheduled in the coming weeks to review and resolve findings related to the CPRS audit exceptions.
*. Payment of Brooke Bros.'s other invoices will follow the audit reconciliation of invoices.
Points Requiring Further Discussion
However, I must address the recent lien placed by Brooke Bros. after our agreement and payment. This action raises concerns, as it contradicts our prior discussions and commitments. We need to resolve this matter promptly to maintain a positive working relationship.
Additionally, there are several other points requiring clarification:
*. The matter of the *,* hours of unsigned timesheets requires further examination based on invoice and work completion periods.
*. Additional documentation is needed regarding the bussing charges of $*,* plus $*,* for the driver.
*. For the $*,* of unsupported residency documentation for invoiced per diem, we would appreciate further clarification and supporting documents.
*. Regarding the sales tax on materials, we would like to discuss the invoicing of approximately $*,*, as this was not communicated
---
[Your Company Letterhead]
[Date]
[Contractor's Name]
[Contractor's Address]
Dear [Contractor's Name],
Subject: Follow-Up on Meeting Notes and Lien Resolution
I hope this message finds you well. I want to thank you for your participation in our recent meeting. Your insights are invaluable as we work together to ensure the success of our project.
Points of Agreement
We appreciate the following agreements reached during our discussion:
*. Sun Products is committed to the payment of $*.* million referenced in Brooke Bros.'s September 12th letter, totaling $*,*,*.*.
*. This payment will cover the past due invoices listed on Brooke Bros.'s invoice register as of */*/*.
*. We will expedite this payment, aiming to process it beyond the standard terms of 45 days for Mechanical and 30 days for E&I.
*. Total payments received to date by Brooke Bros. are confirmed as $*,*,*.*, as shown on your Invoice Register dated */*/*.
*. Sun Products' third-party audit firm, CPRS, will submit Audit Exception (AE) findings to Brooke Bros., who has committed to respond promptly.
*. A follow-up meeting will be scheduled in the coming weeks to review and resolve findings related to the CPRS audit exceptions.
*. Payment of Brooke Bros.'s other invoices will follow the audit reconciliation of invoices.
Points Requiring Further Discussion
However, I must address the recent lien placed by Brooke Bros. after our agreement and payment. This action raises concerns, as it contradicts our prior discussions and commitments. We need to resolve this matter promptly to maintain a positive working relationship.
Additionally, there are several other points requiring clarification:
*. The matter of the *,* hours of unsigned timesheets requires further examination based on invoice and work completion periods.
*. Additional documentation is needed regarding the bussing charges of $*,* plus $*,* for the driver.
*. For the $*,* of unsupported residency documentation for invoiced per diem, we would appreciate further clarification and supporting documents.
*. Regarding the sales tax on materials, we would like to discuss the invoicing of approximately $*,*, as this was not communicated
Please provide from point * only to end of letter
Here’s the rest of the letter from point * to the end:
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*. Regarding the sales tax on materials, we would like to discuss the invoicing of approximately $*,*, as this was not communicated previously.
We propose a joint review session to address these points, including the lien issue, and work toward a resolution that benefits both parties. This collaborative approach will help us move forward effectively and maintain the project’s momentum.
Proposed Agenda for Review Meeting:
*. Opening Remarks
- Welcome and introductions
- Purpose of the meeting
*. Verification of Attendance
- List of attendees
- Confirmation of roles and responsibilities
*. Overview of Discrepancies
- Present the * categories of discrepancies
- Documentation requested vs. verbal agreements cited
*. Audit Review
- Presentation of audit findings
- Detailed discussion on each discrepancy
- Evidence of payments made with the understanding they were subject to audit
- Reconciliation of overcharges and mischarges
*. Mechanic's Lien Discussion
- Verification of the lien's validity
- Impact of the lien on the current agreement
- Proposed solutions (negotiation,lien release bond, etc.)
*. Financial Reconciliation
- Outstanding balance and retention release
- Agreement on final amounts owed
- Steps for payment completion
*. Next Steps
- Action items for both parties
- Timeline
*. Closing Remarks
- Summary of agreements and resolutions
- Final thoughts and questions
*. Meeting Adjournment
- Confirm follow-up actions
- Schedule next meeting if necessary
Preparation for the Meeting:
- Documents: Bring all relevant documentation supporting your claims.
- Audit Outcomes Summary: It would be beneficial to review the audit outcomes summary sheet and pre-read materials before the meeting.
Thank you for your attention to these matters. I look forward to your response and to working together to resolve these outstanding issues.
Best regards,
Trinity
---
Would you like to discuss any additional details or need further assistance with this matter?
---
*. Regarding the sales tax on materials, we would like to discuss the invoicing of approximately $*,*, as this was not communicated previously.
We propose a joint review session to address these points, including the lien issue, and work toward a resolution that benefits both parties. This collaborative approach will help us move forward effectively and maintain the project’s momentum.
Proposed Agenda for Review Meeting:
*. Opening Remarks
- Welcome and introductions
- Purpose of the meeting
*. Verification of Attendance
- List of attendees
- Confirmation of roles and responsibilities
*. Overview of Discrepancies
- Present the * categories of discrepancies
- Documentation requested vs. verbal agreements cited
*. Audit Review
- Presentation of audit findings
- Detailed discussion on each discrepancy
- Evidence of payments made with the understanding they were subject to audit
- Reconciliation of overcharges and mischarges
*. Mechanic's Lien Discussion
- Verification of the lien's validity
- Impact of the lien on the current agreement
- Proposed solutions (negotiation,lien release bond, etc.)
*. Financial Reconciliation
- Outstanding balance and retention release
- Agreement on final amounts owed
- Steps for payment completion
*. Next Steps
- Action items for both parties
- Timeline
*. Closing Remarks
- Summary of agreements and resolutions
- Final thoughts and questions
*. Meeting Adjournment
- Confirm follow-up actions
- Schedule next meeting if necessary
Preparation for the Meeting:
- Documents: Bring all relevant documentation supporting your claims.
- Audit Outcomes Summary: It would be beneficial to review the audit outcomes summary sheet and pre-read materials before the meeting.
Thank you for your attention to these matters. I look forward to your response and to working together to resolve these outstanding issues.
Best regards,
Trinity
---
Would you like to discuss any additional details or need further assistance with this matter?
Do I ask if they have input on the agenda?
Yes, it would be beneficial to ask if they have any input on the agenda. This shows collaboration and openness to their concerns. Here's a suggestion:
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Subject: Follow-Up on Meeting Notes and Lien Resolution
Dear [Contractor's Name],
I hope this message finds you well. I want to thank you for your participation in our recent meeting. Your insights are invaluable as we work together to ensure the success of our project.
Points of Agreement
We appreciate the following agreements reached during our discussion:
*. Sun Products is committed to the payment of $*.* million referenced in Brooke Bros.'s September 12th letter, totaling $*,*,*.*.
*. This payment will cover the past due invoices listed on Brooke Bros.'s invoice register as of */*/*.
*. We will expedite this payment, aiming to process it beyond the standard terms of 45 days for Mechanical and 30 days for E&I.
*. Total payments received to date by Brooke Bros. are confirmed as $*,*,*.*, as shown on your Invoice Register dated */*/*.
*. Sun Products' third-party audit firm, CPRS, will submit Audit Exception (AE) findings to Brooke Bros., who has committed to respond promptly.
*. A follow-up meeting will be scheduled in the coming weeks to review and resolve findings related to the CPRS audit exceptions.
*. Payment of Brooke Bros.'s other invoices will follow the audit reconciliation of invoices.
Points Requiring Further Discussion
However, I must address the recent lien placed by Brooke Bros. after our agreement and payment. This action raises concerns, as it contradicts our prior discussions and commitments. We need to resolve this matter promptly to maintain a positive working relationship.
Additionally, there are several other points requiring clarification:
*. Regarding the sales tax on materials, we would like to discuss the invoicing of approximately $*,*, as this was not communicated previously.
We propose a joint review session to address these points, including the lien issue, and work toward a resolution that benefits both parties. This collaborative approach will help us move forward effectively and maintain the project’s momentum.
Proposed Agenda for Review Meeting:
*. Opening Remarks
- Welcome and introductions
- Purpose of the meeting
*. Verification of Attendance
- List of attendees
- Confirmation of roles and responsibilities
*
---
Subject: Follow-Up on Meeting Notes and Lien Resolution
Dear [Contractor's Name],
I hope this message finds you well. I want to thank you for your participation in our recent meeting. Your insights are invaluable as we work together to ensure the success of our project.
Points of Agreement
We appreciate the following agreements reached during our discussion:
*. Sun Products is committed to the payment of $*.* million referenced in Brooke Bros.'s September 12th letter, totaling $*,*,*.*.
*. This payment will cover the past due invoices listed on Brooke Bros.'s invoice register as of */*/*.
*. We will expedite this payment, aiming to process it beyond the standard terms of 45 days for Mechanical and 30 days for E&I.
*. Total payments received to date by Brooke Bros. are confirmed as $*,*,*.*, as shown on your Invoice Register dated */*/*.
*. Sun Products' third-party audit firm, CPRS, will submit Audit Exception (AE) findings to Brooke Bros., who has committed to respond promptly.
*. A follow-up meeting will be scheduled in the coming weeks to review and resolve findings related to the CPRS audit exceptions.
*. Payment of Brooke Bros.'s other invoices will follow the audit reconciliation of invoices.
Points Requiring Further Discussion
However, I must address the recent lien placed by Brooke Bros. after our agreement and payment. This action raises concerns, as it contradicts our prior discussions and commitments. We need to resolve this matter promptly to maintain a positive working relationship.
Additionally, there are several other points requiring clarification:
*. Regarding the sales tax on materials, we would like to discuss the invoicing of approximately $*,*, as this was not communicated previously.
We propose a joint review session to address these points, including the lien issue, and work toward a resolution that benefits both parties. This collaborative approach will help us move forward effectively and maintain the project’s momentum.
Proposed Agenda for Review Meeting:
*. Opening Remarks
- Welcome and introductions
- Purpose of the meeting
*. Verification of Attendance
- List of attendees
- Confirmation of roles and responsibilities
*
Just the portion that mentions any input
---
Please review this agenda and let me know if you have any additions or changes. We believe this structured approach will help ensure transparency and fairness for both parties.
---
Please review this agenda and let me know if you have any additions or changes. We believe this structured approach will help ensure transparency and fairness for both parties.
---
Is it a good idea to provide a summary document ahead of meeting?
Yes, providing a summary document ahead of the meeting is a good idea. It ensures all parties are well-informed and prepared, which can lead to a more productive and efficient meeting. It also demonstrates transparency and a collaborative approach to resolving the issues.
Would you like assistance drafting the summary document?
Would you like assistance drafting the summary document?
Yes can you get a comment about that in the letter please.
Sure, here's the revised letter with a comment about providing a summary document ahead of the meeting:
---
[Your Company Letterhead]
[Date]
[Contractor's Name]
[Contractor's Address]
Dear [Contractor's Name],
Subject: Follow-Up on Meeting Notes and Lien Resolution
I hope this message finds you well. I want to thank you for your participation in our recent meeting. Your insights are invaluable as we work together to ensure the success of our project.
Points of Agreement
We appreciate the following agreements reached during our discussion:
*. Sun Products is committed to the payment of $*.* million referenced in Brooke Bros.'s September 12th letter, totaling $*,*,*.*.
*. This payment will cover the past due invoices listed on Brooke Bros.'s invoice register as of */*/*.
*. We will expedite this payment, aiming to process it beyond the standard terms of 45 days for Mechanical and 30 days for E&I.
*. Total payments received to date by Brooke Bros. are confirmed as $*,*,*.*, as shown on your Invoice Register dated */*/*.
*. Sun Products' third-party audit firm, CPRS, will submit Audit Exception (AE) findings to Brooke Bros., who has committed to respond promptly.
*. A follow-up meeting will be scheduled in the coming weeks to review and resolve findings related to the CPRS audit exceptions.
*. Payment of Brooke Bros.'s other invoices will follow the audit reconciliation of invoices.
Points Requiring Further Discussion
However, I must address the recent lien placed by Brooke Bros. after our agreement and payment. This action raises concerns, as it contradicts our prior discussions and commitments. We need to resolve this matter promptly to maintain a positive working relationship.
Additionally, there are several other points requiring clarification:
*. Regarding the sales tax on materials, we would like to discuss the invoicing of approximately $*,*, as this was not communicated previously.
We propose a joint review session to address these points, including the lien issue, and work toward a resolution that benefits both parties. This collaborative approach will help us move forward effectively and maintain the project’s momentum.
Proposed Agenda for Review Meeting:
*. Opening Remarks
- Welcome and introductions
- Purpose of the meeting
*. Verification of
---
[Your Company Letterhead]
[Date]
[Contractor's Name]
[Contractor's Address]
Dear [Contractor's Name],
Subject: Follow-Up on Meeting Notes and Lien Resolution
I hope this message finds you well. I want to thank you for your participation in our recent meeting. Your insights are invaluable as we work together to ensure the success of our project.
Points of Agreement
We appreciate the following agreements reached during our discussion:
*. Sun Products is committed to the payment of $*.* million referenced in Brooke Bros.'s September 12th letter, totaling $*,*,*.*.
*. This payment will cover the past due invoices listed on Brooke Bros.'s invoice register as of */*/*.
*. We will expedite this payment, aiming to process it beyond the standard terms of 45 days for Mechanical and 30 days for E&I.
*. Total payments received to date by Brooke Bros. are confirmed as $*,*,*.*, as shown on your Invoice Register dated */*/*.
*. Sun Products' third-party audit firm, CPRS, will submit Audit Exception (AE) findings to Brooke Bros., who has committed to respond promptly.
*. A follow-up meeting will be scheduled in the coming weeks to review and resolve findings related to the CPRS audit exceptions.
*. Payment of Brooke Bros.'s other invoices will follow the audit reconciliation of invoices.
Points Requiring Further Discussion
However, I must address the recent lien placed by Brooke Bros. after our agreement and payment. This action raises concerns, as it contradicts our prior discussions and commitments. We need to resolve this matter promptly to maintain a positive working relationship.
Additionally, there are several other points requiring clarification:
*. Regarding the sales tax on materials, we would like to discuss the invoicing of approximately $*,*, as this was not communicated previously.
We propose a joint review session to address these points, including the lien issue, and work toward a resolution that benefits both parties. This collaborative approach will help us move forward effectively and maintain the project’s momentum.
Proposed Agenda for Review Meeting:
*. Opening Remarks
- Welcome and introductions
- Purpose of the meeting
*. Verification of
Please only show me the section added and the previous paragraph
Sure, here it is:
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Additionally, there are several other points requiring clarification:
*. Regarding the sales tax on materials, we would like to discuss the invoicing of approximately $*,*, as this was not communicated previously.
We propose a joint review session to address these points, including the lien issue, and work toward a resolution that benefits both parties. This collaborative approach will help us move forward effectively and maintain the project’s momentum. To ensure a productive meeting, we will provide a summary document ahead of time, outlining the key points and issues to be discussed.
---
Would you like any further adjustments?
---
Additionally, there are several other points requiring clarification:
*. Regarding the sales tax on materials, we would like to discuss the invoicing of approximately $*,*, as this was not communicated previously.
We propose a joint review session to address these points, including the lien issue, and work toward a resolution that benefits both parties. This collaborative approach will help us move forward effectively and maintain the project’s momentum. To ensure a productive meeting, we will provide a summary document ahead of time, outlining the key points and issues to be discussed.
---
Would you like any further adjustments?