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Obtaining College Incident Report
Summary
To obtain an incident report from a college, contact the administrative or student records office. You may need to provide your student ID, a written request detailing the incident, and pay any applicable fees. If the incident was not criminal, the colleges procedures for alumni may differ.Full Conversation
I’m having issues getting an incident report from a few years ago. I’m no longer attending the college and I’ve graduated.
Hey ****! Have you tried contacting the college's public safety or campus police department directly for the incident report? Sometimes they have specific procedures for alumni.
No, u didn’t reach out to the relevant office. This was not a criminal matter.
Hey ****! Got it. You might want to contact the college's administrative office or the office responsible for student records. They can guide you on how to obtain the incident report.
Have you reached out to them yet?
Have you reached out to them yet?
What would I need in order to get the records ?
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Hi ****! To obtain the incident report from your college, you may need:
- Your student ID or proof of identity.
- A written request specifying the incident and date.
- Any applicable fees for processing the request.
Have you tried contacting the college's administrative office or the office responsible for student records?
Hi ****! To obtain the incident report from your college, you may need:
- Your student ID or proof of identity.
- A written request specifying the incident and date.
- Any applicable fees for processing the request.
Have you tried contacting the college's administrative office or the office responsible for student records?
I haven’t reached out to the student records office or appropriate office. I do have notes from the date of the meeting to discuss the report .
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Hi ****! Since you haven't reached out to the student records office yet, I recommend you do so with the following:
- Your student ID or proof of identity.
- A written request specifying details of the incident and the date.
- Any notes or documents you have related to the meeting discussing the report.
If you encounter any issues or need further assistance, feel free to ask!
Hi ****! Since you haven't reached out to the student records office yet, I recommend you do so with the following:
- Your student ID or proof of identity.
- A written request specifying details of the incident and the date.
- Any notes or documents you have related to the meeting discussing the report.
If you encounter any issues or need further assistance, feel free to ask!
Okay. Would they be likely to give me the incident report from years ago ?
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Hi ****! Colleges usually do keep records for many years, so it's possible to obtain the incident report even if it’s from years ago. It largely depends on the college’s policies. Contact the student records office or the appropriate department with your request and supporting documents.
Hi ****! Colleges usually do keep records for many years, so it's possible to obtain the incident report even if it’s from years ago. It largely depends on the college’s policies. Contact the student records office or the appropriate department with your request and supporting documents.
Okay. Please direct me to a letter template.
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Hi ****! Here is a template you can use to request your incident report:
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[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[College Name]
[Office of Student Records/Appropriate Department]
[College Address]
[City, State, ZIP Code]
Subject: Request for Incident Report
Dear [College Name/Office of Student Records],
I hope this letter finds you well. I am writing to formally request a copy of an incident report from my time as a student at [College Name].
The details of the incident are as follows:
- Date of Incident: [Insert Date]
- Location of Incident: [Insert Location]
- Description of Incident: [Provide a brief description]
I have attached a copy of my student ID and proof of identity, as well as any notes or documents related to the meeting discussing the report. If there are any fees associated with processing this request, please inform me, and I will provide the necessary payment.
Thank you for your assistance in this matter. Please let me know if you require any further information.
Sincerely,
[Your Name]
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Feel free to adjust the details to fit your specific situation!
Hi ****! Here is a template you can use to request your incident report:
---
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[College Name]
[Office of Student Records/Appropriate Department]
[College Address]
[City, State, ZIP Code]
Subject: Request for Incident Report
Dear [College Name/Office of Student Records],
I hope this letter finds you well. I am writing to formally request a copy of an incident report from my time as a student at [College Name].
The details of the incident are as follows:
- Date of Incident: [Insert Date]
- Location of Incident: [Insert Location]
- Description of Incident: [Provide a brief description]
I have attached a copy of my student ID and proof of identity, as well as any notes or documents related to the meeting discussing the report. If there are any fees associated with processing this request, please inform me, and I will provide the necessary payment.
Thank you for your assistance in this matter. Please let me know if you require any further information.
Sincerely,
[Your Name]
---
Feel free to adjust the details to fit your specific situation!
What’s the law regarding release of student records?
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In New York, the release of student records is primarily governed by the Family Educational Rights and Privacy Act (FERPA). Here are some key points:
- Students have the right to access their educational records.
- Institutions must have written consent from the student to release records to third parties.
- Schools are required to comply with a request within 45 days.
Have you already submitted your request to the college's student records office?
In New York, the release of student records is primarily governed by the Family Educational Rights and Privacy Act (FERPA). Here are some key points:
- Students have the right to access their educational records.
- Institutions must have written consent from the student to release records to third parties.
- Schools are required to comply with a request within 45 days.
Have you already submitted your request to the college's student records office?
I have another question
Sure, ****! What's your other question?
What’s the law regarding referral to another specialist. My primary care doctor is saying he has to refer me to a specialist for a simple case of acne. It’s not a rare skin issue or something complex.
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Hi ****! Generally, in New York:
- Primary care doctors can refer you to specialists if they believe it's necessary for your treatment.
- Insurance plans often require referrals for specialist consultations.
- You can seek a second opinion if you disagree with the referral.
Is there a specific concern you have about the referral?
Hi ****! Generally, in New York:
- Primary care doctors can refer you to specialists if they believe it's necessary for your treatment.
- Insurance plans often require referrals for specialist consultations.
- You can seek a second opinion if you disagree with the referral.
Is there a specific concern you have about the referral?
Yes, I don’t feel the referral to a dermatologist is necessary. In my case, it’s simple acne. I’m also not requesting something that’s a controlled substance.
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Hi ****! If you feel that a referral to a dermatologist is unnecessary for your simple acne case, you might consider discussing alternative treatments with your primary care doctor. You can ask if there are any over-the-counter treatments or general advice they can offer without needing specialist intervention.
If you feel strongly about it, you could also seek a second opinion from another primary care doctor.
Hi ****! If you feel that a referral to a dermatologist is unnecessary for your simple acne case, you might consider discussing alternative treatments with your primary care doctor. You can ask if there are any over-the-counter treatments or general advice they can offer without needing specialist intervention.
If you feel strongly about it, you could also seek a second opinion from another primary care doctor.
Okay.
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It seems like your issues are more related to obtaining a specific report from your college and medical referrals, which typically do not require legal intervention. However, if you have any further questions or need more assistance, feel free to ask!
It seems like your issues are more related to obtaining a specific report from your college and medical referrals, which typically do not require legal intervention. However, if you have any further questions or need more assistance, feel free to ask!
Why do you think the doctor is saying I need a referral for something as simple as acne .
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Hi ****! Your primary care doctor might suggest a referral to a dermatologist for acne because:
- They feel a specialist can provide better treatment options.
- Insurance may require a referral for specialist consultations.
- They want to ensure comprehensive care.
If you disagree, consider discussing alternatives with your doctor or seeking a second opinion.
Hi ****! Your primary care doctor might suggest a referral to a dermatologist for acne because:
- They feel a specialist can provide better treatment options.
- Insurance may require a referral for specialist consultations.
- They want to ensure comprehensive care.
If you disagree, consider discussing alternatives with your doctor or seeking a second opinion.
My insurance does not require a referral for specialist visits .
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Hi ****! If your insurance does not require a referral for specialist visits, you can directly book an appointment with a dermatologist. It's possible that your primary care doctor is being overly cautious or following standard practice. You can clarify this with them or proceed to book the specialist visit yourself. Do you have any other questions or concerns?
Hi ****! If your insurance does not require a referral for specialist visits, you can directly book an appointment with a dermatologist. It's possible that your primary care doctor is being overly cautious or following standard practice. You can clarify this with them or proceed to book the specialist visit yourself. Do you have any other questions or concerns?
My primary care doctor told me that he usually refers patients to dermatologist for acne .
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Hi ****! If your primary care doctor typically refers patients to a dermatologist for acne, it might be his standard practice or based on his experience. You have the option to discuss your preferences with him or directly see a dermatologist since your insurance doesn't require a referral. Do you have any other questions or concerns?
Hi ****! If your primary care doctor typically refers patients to a dermatologist for acne, it might be his standard practice or based on his experience. You have the option to discuss your preferences with him or directly see a dermatologist since your insurance doesn't require a referral. Do you have any other questions or concerns?
Yes I do have more questions.
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Sure, ****! Please go ahead with your next question.
Sure, ****! Please go ahead with your next question.
Is my primary doctor following license requirements or just being unnecessary?
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Hi ****! It's common for primary care doctors to refer patients to specialists for conditions they believe require more targeted treatment. While it might seem unnecessary to you, it could be based on their practice standards. You could ask them directly about their reasoning or seek a second opinion. Do you have any other questions?
Hi ****! It's common for primary care doctors to refer patients to specialists for conditions they believe require more targeted treatment. While it might seem unnecessary to you, it could be based on their practice standards. You could ask them directly about their reasoning or seek a second opinion. Do you have any other questions?
Yes. Who could I discuss this with?
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Hi ****! You can discuss this situation with:
- Your insurance provider for clarification on your policy.
- Another primary care doctor for a second opinion.
- The New York State Department of Health if you have concerns about medical practice standards.
Would you like more details on any of these options?
Hi ****! You can discuss this situation with:
- Your insurance provider for clarification on your policy.
- Another primary care doctor for a second opinion.
- The New York State Department of Health if you have concerns about medical practice standards.
Would you like more details on any of these options?
Yes. I’d like more information on my insurance provider.
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Hi ****! For information on your insurance provider, here's what you can do:
- Check your insurance card for customer service contact details.
- Visit your insurance company's website for more information.
- Contact your insurance provider directly to ask about your policy and any concerns you have regarding referrals.
Do you have any other questions?
Hi ****! For information on your insurance provider, here's what you can do:
- Check your insurance card for customer service contact details.
- Visit your insurance company's website for more information.
- Contact your insurance provider directly to ask about your policy and any concerns you have regarding referrals.
Do you have any other questions?
Yes I have another question
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Hi ****! Go ahead with your next question.
Hi ****! Go ahead with your next question.
I was threatened recently at my college. The security officer didn’t hear it. I chose not to call the police or inform security the next business day.
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Hi ****! I'm sorry to hear about your experience. Here are a few steps you can take:
- Document the threat in detail, including date, time, location, and any witnesses.
- Consider reporting the incident to your college's security office or administration for the record.
- If you feel unsafe, contact local law enforcement.
Do you have any specific concerns or need more guidance on this matter?
Hi ****! I'm sorry to hear about your experience. Here are a few steps you can take:
- Document the threat in detail, including date, time, location, and any witnesses.
- Consider reporting the incident to your college's security office or administration for the record.
- If you feel unsafe, contact local law enforcement.
Do you have any specific concerns or need more guidance on this matter?
Yes. I wanted to share that security asked me if I was alright and I said yes and I did not want medical attention.
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Hi ****! Thanks for sharing that information. Given your situation, documenting the incident thoroughly is important. If you feel unsafe or if there are any further threats, don't hesitate to contact the security office again or local law enforcement.
Do you have any other questions or need further assistance on this matter?
Hi ****! Thanks for sharing that information. Given your situation, documenting the incident thoroughly is important. If you feel unsafe or if there are any further threats, don't hesitate to contact the security office again or local law enforcement.
Do you have any other questions or need further assistance on this matter?
Yes. I wanted to mention that it was a one time incident and that the area I was in had security cameras.
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Hi ****! It’s good that the area had security cameras. You might want to check if the footage is available and can be reviewed.
Would you like more specific guidance on how to proceed with this situation, or do you have any other questions?
Hi ****! It’s good that the area had security cameras. You might want to check if the footage is available and can be reviewed.
Would you like more specific guidance on how to proceed with this situation, or do you have any other questions?
More specific guidance please.
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Hi ****! Since it's a one-time incident and there's available security camera footage, you might consider the following steps:
- Document Everything: Write down all details about the incident.
- Request Camera Footage: Contact the security office or the college's administration to request access to the camera footage.
- Report the Incident: Even though it was a one-time incident, it's good to have it on record with the college's security office.
- Follow Up: Keep a copy of all communications and follow up if you don't receive a timely response.
Would you like further assistance on any of these steps?
Hi ****! Since it's a one-time incident and there's available security camera footage, you might consider the following steps:
- Document Everything: Write down all details about the incident.
- Request Camera Footage: Contact the security office or the college's administration to request access to the camera footage.
- Report the Incident: Even though it was a one-time incident, it's good to have it on record with the college's security office.
- Follow Up: Keep a copy of all communications and follow up if you don't receive a timely response.
Would you like further assistance on any of these steps?
Yes, the issue is that my college security department doesn’t let people look at the security footage unless there’s a reason. Basically, you need security director approval or assistant director approval.
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Hi ****! Given that the security department requires approval to view the footage, you might consider:
- Writing a formal request to the security director or assistant director explaining the incident and why viewing the footage is important.
- Including details about the threat and any concerns for your safety.
Would you like help drafting this request?
Hi ****! Given that the security department requires approval to view the footage, you might consider:
- Writing a formal request to the security director or assistant director explaining the incident and why viewing the footage is important.
- Including details about the threat and any concerns for your safety.
Would you like help drafting this request?
I didn’t have much concern for my safety because all the other student said was “if I take a picture of her or her friend she’d put her hands on me . “
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Hi ****! If the threat was not serious and you don't feel unsafe, you might still consider documenting the incident in writing and reporting it to the college for their records. This can help in case any future issues arise. Do you have any other concerns or questions?
Hi ****! If the threat was not serious and you don't feel unsafe, you might still consider documenting the incident in writing and reporting it to the college for their records. This can help in case any future issues arise. Do you have any other concerns or questions?
Yes. What are the pros and cons to reporting the incident.
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Pros:
- Documented Record: Ensures there's a formal record of the threat which can be useful if future incidents occur.
- Deterrence: Reporting might deter the person from making future threats.
- College Action: The college may take action to prevent such incidents in the future.
- Documented Record: Ensures there's a formal record of the threat which can be useful if future incidents occur.
- Deterrence: Reporting might deter the person from making future threats.
- College Action: The college may take action to prevent such incidents in the future.
Cons:
- Time & Effort: Reporting can be time-consuming and may require follow-ups.
- Retaliation Risk: There's a potential risk of retaliation from the person who made the threat.
- Stress: The process of reporting and dealing with the aftermath can be stressful.
Do you have any other questions or need specific guidance on any step?
- Time & Effort: Reporting can be time-consuming and may require follow-ups.
- Retaliation Risk: There's a potential risk of retaliation from the person who made the threat.
- Stress: The process of reporting and dealing with the aftermath can be stressful.
Do you have any other questions or need specific guidance on any step?
Yes. What’s the best method for documenting the incident?
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Hi ****! The best method for documenting this incident includes:
- Detailed Written Account: Note the date, time, location, and exact words of the threat.
- Witness Statements: If there were any witnesses, ask them to provide their own accounts.
- Security Camera: Mention the presence of security cameras in your documentation.
- Communications: Keep records of any communications with security or administration.
Would you like any further assistance on this matter?
Hi ****! The best method for documenting this incident includes:
- Detailed Written Account: Note the date, time, location, and exact words of the threat.
- Witness Statements: If there were any witnesses, ask them to provide their own accounts.
- Security Camera: Mention the presence of security cameras in your documentation.
- Communications: Keep records of any communications with security or administration.
Would you like any further assistance on this matter?
Yes, security told me if I wanted to make a report then the sooner the better.
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Hi ****! It’s good that security mentioned the importance of reporting sooner. Here's what you can do:
- Write a Detailed Account: Include date, time, location, and exact words of the threat.
- Gather Witness Statements: If there were witnesses, ask them to provide their accounts.
- Request Camera Footage: Formally request approval from the security director or assistant director.
- Submit Report: Provide all documentation to the security office promptly.
Do you need any more specific guidance on any of these steps?
Hi ****! It’s good that security mentioned the importance of reporting sooner. Here's what you can do:
- Write a Detailed Account: Include date, time, location, and exact words of the threat.
- Gather Witness Statements: If there were witnesses, ask them to provide their accounts.
- Request Camera Footage: Formally request approval from the security director or assistant director.
- Submit Report: Provide all documentation to the security office promptly.
Do you need any more specific guidance on any of these steps?
Yes, please help write a letter.
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Sure, ****! Here’s a template you can use to write a formal letter to request the security camera footage and report the incident:
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[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Security Director/Assistant Director's Name]
[College Name]
[Security Office/Department]
[College Address]
[City, State, ZIP Code]
Subject: Request for Security Camera Footage and Reporting Incident
Dear [Security Director/Assistant Director's Name],
I hope this letter finds you well. I am writing to formally report an incident that occurred on [Date] at [Location] within the college campus. The details of the incident are as follows:
- Date of Incident: [Insert Date]
- Location of Incident: [Insert Location]
- Description of Incident: On the mentioned date, a fellow student threatened me by saying, "If I take a picture of her or her friend, she’d put her hands on me.” Although I did not feel an immediate threat to my safety and informed the security officer present that I did not need medical attention, I believe it is important to document this incident.
Given that the area where the incident occurred is under security camera surveillance, I kindly request access to review the camera footage. I understand that viewing such footage requires approval from your office. The purpose of this request is to ensure there is a documented record of the incident and to take any necessary precautionary measures.
Enclosed with this letter are any relevant notes or documents related to the incident. If you require any additional information or documentation, please let me know. I appreciate your prompt attention to this matter and look forward to your response.
Thank you for your assistance.
Sincerely,
[Your Name]
---
Feel free to adjust the details to fit your specific situation! If you need further assistance, just let me know.
Sure, ****! Here’s a template you can use to write a formal letter to request the security camera footage and report the incident:
---
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Security Director/Assistant Director's Name]
[College Name]
[Security Office/Department]
[College Address]
[City, State, ZIP Code]
Subject: Request for Security Camera Footage and Reporting Incident
Dear [Security Director/Assistant Director's Name],
I hope this letter finds you well. I am writing to formally report an incident that occurred on [Date] at [Location] within the college campus. The details of the incident are as follows:
- Date of Incident: [Insert Date]
- Location of Incident: [Insert Location]
- Description of Incident: On the mentioned date, a fellow student threatened me by saying, "If I take a picture of her or her friend, she’d put her hands on me.” Although I did not feel an immediate threat to my safety and informed the security officer present that I did not need medical attention, I believe it is important to document this incident.
Given that the area where the incident occurred is under security camera surveillance, I kindly request access to review the camera footage. I understand that viewing such footage requires approval from your office. The purpose of this request is to ensure there is a documented record of the incident and to take any necessary precautionary measures.
Enclosed with this letter are any relevant notes or documents related to the incident. If you require any additional information or documentation, please let me know. I appreciate your prompt attention to this matter and look forward to your response.
Thank you for your assistance.
Sincerely,
[Your Name]
---
Feel free to adjust the details to fit your specific situation! If you need further assistance, just let me know.
I need more help.
Case Rating: *
Sure, ****! What specific help do you need next?
Sure, ****! What specific help do you need next?
I wanted to mention that I’m concerned that if I don’t make a report then the security department will ask why didn’t I report it then .
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Hi ****! If you don't report the incident, the security department might indeed question why it wasn't reported sooner. It's typically better to report it promptly to avoid any such questions and to ensure that the incident is officially documented.
Would you like to proceed with writing the report, or do you need further assistance with any specific part?
Hi ****! If you don't report the incident, the security department might indeed question why it wasn't reported sooner. It's typically better to report it promptly to avoid any such questions and to ensure that the incident is officially documented.
Would you like to proceed with writing the report, or do you need further assistance with any specific part?
I don’t know what to tell them if they say that .
Case Rating: *
Hi ****! If the security department questions why you didn't report the incident sooner, you can explain that you initially didn't perceive the threat as serious but later realized the importance of documenting it for future reference. You can say something like:
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"At the time of the incident, I did not perceive the threat as serious and did not feel an immediate need for action. However, upon further reflection, I realized the importance of having this incident documented for future reference and safety."
---
Feel free to adjust the explanation to fit your situation. Do you need any more help with this?
Hi ****! If the security department questions why you didn't report the incident sooner, you can explain that you initially didn't perceive the threat as serious but later realized the importance of documenting it for future reference. You can say something like:
---
"At the time of the incident, I did not perceive the threat as serious and did not feel an immediate need for action. However, upon further reflection, I realized the importance of having this incident documented for future reference and safety."
---
Feel free to adjust the explanation to fit your situation. Do you need any more help with this?
No
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****, it appears that your situation involves handling internal procedures at your college and addressing medical referrals. These situations typically do not require legal intervention. However, if you have any further questions or face additional legal concerns, feel free to ask!
****, it appears that your situation involves handling internal procedures at your college and addressing medical referrals. These situations typically do not require legal intervention. However, if you have any further questions or face additional legal concerns, feel free to ask!
Thank you for helping.
Case Rating: *
You're welcome, ****! If you have any further questions or need assistance in the future, don't hesitate to reach out. Have a great day!
You're welcome, ****! If you have any further questions or need assistance in the future, don't hesitate to reach out. Have a great day!
Is it helpful to ask a lawyer?
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****, in your situation, it doesn't seem necessary to contact a lawyer at this moment. Your issues revolve around obtaining an incident report from your college and handling a medical referral, which can typically be resolved through internal procedures and direct communication. If any legal complexities arise or you need further assistance, feel free to ask!
****, in your situation, it doesn't seem necessary to contact a lawyer at this moment. Your issues revolve around obtaining an incident report from your college and handling a medical referral, which can typically be resolved through internal procedures and direct communication. If any legal complexities arise or you need further assistance, feel free to ask!
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