Mitigating Misrepresentation In Communication

Revised Letter
To: [TTUTA Official’s Name]
Cc: [Principal's Full Name]
Subject: Request for Clarification – Circulation of Unverified Meeting Minutes
Dear [TTUTA Official’s Name],
I am writing to seek clarification regarding the public circulation of the February * TTUTA meeting minutes, which were shared on the school’s TTUTA WhatsApp chat on April *, *. These minutes were disseminated during a period of staff absence, without general staff presence at the meeting, and with acknowledgment by the recorder that the document contained errors.
Given the involvement of high-level union officials, supervisors, and the school’s leadership, I have concerns about the procedural and ethical implications of this posting. This correspondence is intended to address these concerns and uphold professional process, integrity, and leadership accountability.
While efforts have been made to redirect the focus to whether the administration was notified of errors in the minutes, it is crucial that we concentrate on the primary issue—the premature and unauthorized circulation of an unverified document with acknowledged inaccuracies. Ensuring procedural integrity should remain our focus.
Additionally, there appears to be a developing pattern where some union representatives act in ways that seem adversarial toward the administration, rather than fostering collaborative professionalism. The recent circulation of the minutes, containing admitted inaccuracies and timed as they were, unfortunately reinforces this concern.
It may be timely to review whether the actions of the staff union representatives involved in this matter align with the TTUTA Code of Ethics and expectations for professional conduct. This includes the circulation of a draft document with admitted inaccuracies, shared without institutional authorization or proper verification. My intent is not to assign personal blame but to ensure that all representatives of the teaching profession adhere to the same standards of accountability and due process.
While requests for information are understandable, they do not override the duty of care, verification, and authorization required when circulating official meeting records—particularly those involving external oversight and admitted inaccuracies.
In light of TTUTA’s commitment to ethical leadership and professional conduct, I respectfully request that internal guidance or review be considered regarding this instance. This is to determine whether procedural standards and union codes of conduct were maintained, particularly concerning confidentiality, fairness, and due authorization. Was TTUTA’s consent or oversight sought before this circulation? This inquiry aims to affirm our collective commitment to professional standards, confidentiality, and respectful handling of leadership matters.
Thank you for your attention to this matter. I look forward to your response.
Sincerely,
[Your Full Name]
Acting Principal
Penal Secondary School
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Personal Note (For Reflection Only): "I am not being difficult. I am being discerning. I will not let fear undo what truth has built. I speak now—not to fight—but to finish with dignity."
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