Reimbursement Dispute Resolution Steps

Summary

If you attended a media workshop in Nairobi and were not reimbursed due to an unawareness of an additional form, consider reaching out to the organizers with a formal request for reconsideration. Highlight the lack of clear communication regarding eligibility and documentation requirements. Emphasize your financial disadvantage and willingness to provide further information. If the issue persists, you may need to explore other avenues, such as discussing the matter with your organization or seeking legal advice to understand your rights and potential next steps.

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Yes, last month in january all my other collegues got reimbursed and it cane to my attention that there was another reimbursement form i was to fill and was not aware. The organizer has told me that there is little she can do sonce they already submitted to their partners and that the training was for Nairobi journalist. My organization last year assigmed me to Kilifi for a 6 months project. Though they didnt provide any logistical note but when they invited me they didnt clearly state and demonstrate it only for nairobi Journalist. I used out of pocket expense to facilitate my participation and feel disempowered. Write for me an email that i should send them taking into accohnt my next steps that i would follow
Here's a draft of the email you can send to the organizers:
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Subject: Request for Reimbursement Review for Media Workshop Attendance
Dear [Organizer's Name],
I hope this email finds you well. I am writing to formally request a review and reconsideration of my reimbursement for attending the media workshop held in Nairobi in December *.
As you are aware, I traveled from Kilifi to Nairobi to participate in the workshop, which required me to incur out-of-pocket expenses. At the time of my assignment, my organization did not provide any logistical notes, and the invitation to the workshop did not clearly specify that it was exclusively for Nairobi-based journalists.
Since my colleagues have already received their reimbursements, and I was unaware of the additional form required, I feel that my situation warrants special consideration. The oversight in communication about the eligibility criteria and required documentation has left me financially disadvantaged.
I kindly request that you review my case and consider processing my reimbursement despite the initial submission deadline having passed. I am more than willing to provide any additional information or documentation needed to support my claim.
Thank you for your understanding and cooperation. I look forward to your positive response.
Best regards,
[Your Full Name]
[Your Contact Information]
[Your Organization]
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